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Sponsor Exhibitor Guide
NOW ON SALE!

All Opportunities Available on a First Come, First Served Basis


This is your opportunity to participate with your peers at the only executive conference for designers, builders and suppliers of exhibits and experiences for three days of learning, networking and growth, the 64th Annual EDPA ACCESS Event & Supplier Showcase.

ACCESS 2018 will serve up a full menu of high-level, cutting edge content delivered by some of the world’s most influential driving forces. Numerous networking forums will be available for innovators to share ideas and learn of new products and solutions to enhance business and to meet providers like you.

EDPA ACCESS offers a strictly limited number of choice sponsorship and exhibitor opportunities surrounding its 2018 annual conference. To avoid missing out, get your order in TODAY!


For more information, please contact:
Doug Rawady
EDPA Sales Manager
DRawady@edpa.com
(203) 557-6321


EXHIBITION OPPORTUNITIES

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BASIC BOOTH OPPORTUNITIES

Basic Booth
EDPA Member: $1,750
Non-Member: $2,125

  • Standard 10x10 booth space in exhibit hall

  • Company name placard for the booth

  • 30-word company listing on the website and in the event app

  • 25% discount on the purchase of full-conference passes; limit: 2

 

Basic Booth Package
EDPA Member: $3,000
Non-Member: $3,725

  • Standard 10x10 booth space in exhibit hall

  • Company name placard for the booth

  • One full-conference pass

  • Logo with 30-word company listing and contact information to be placed on the website and in the event app

  • 25% discount on the purchase of full-conference passes; limit: 2

 

Premium Booth Package
EDPA Member: $4,000
Non-Member: $4,500

  • Standard 10x10 booth space in exhibit hall

  • Custom printed backwall structure

  • Standard electric drop and wireless internet provided

  • Furniture package choice of either:

    • 2 stools and 1 high-boy table
      OR

    • 2 lounge chairs and 1 coffee table

  • One full-conference pass

  • Logo with 30-word company listing and contact information to be placed on the website and in the event app

  • 25% discount on the purchase of full-conference passes; limit: 2

  • Show management will provide a small screen with the booth to display promotional videos, sizzle reels etc.

 

 

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DOUBLE BOOTH OPPORTUNITIES

Double Booth
EDPA Member: $3,250
Non-Member: $3,975

  • Standard 10x20 booth space in exhibit hall

  • Company name placard for the booth

  • 50-word company listing on the website and in the event app

  • 25% discount on the purchase of full-conference passes; limit: 3

 

Double Booth Package
EDPA Member: $5,500
Non-Member: $6,100

  • Standard 10x20 booth space in exhibit hall

  • Company name placard for the booth

  • Two full-conference passes

  • Logo with 50-word company listing and contact information to be placed on the website and in the event app

  • 25% discount on the purchase of full-conference passes; limit: 3

 

Premium Double Booth Package  
EDPA Member: $7,000
Non-Member: $7,500

  • 10x20 booth space in exhibit hall

  • Custom printed backwall structures

  • Standard electric drop and wireless internet provided

  • Furniture package choice of either:

    • 2 stools and 1 high-boy table with 2 lounge chairs and 1 coffee table
      OR

    • 4 stools and 2 high-boy tables
      OR

    • 4 lounge chairs and 2 coffee tables

  • Two full-conference passes

  • Logo with 50-word company listing and contact information to be placed on the website and in the event app

  • 25% discount on the purchase of full-conference passes; limit: 3

  • Show management will provide a small screen with the booth to display promotional videos, sizzle reels etc.

 


INDIVIDUAL SPONSORSHIPS

Water Bottle Sponsor
$5,750 

 
  • One-color sponsor logo branded on the re-useable sport-style water bottle provided to all attendees at registration (bottle provided by EDPA)

  • Attendees are encouraged to use the water bottle throughout the event and refill at designated water stations that will be located throughout venue

  • One full-conference pass providing access to all sessions and onsite conference functions

  • Logo and 30-word company description and contact information included in event app and on website

  • Post-show mailing list of all registered attendees for one-time use

Badge & Lanyard Sponsorship
$6,500

 
  • Official sponsor of the EDPA Access Event & Annual Supplier Showcase show lanyard and show badge distributed to all attendees of the event.

  • One-color sponsor logo displayed on all attendee lanyards

  • Sponsor’s ad displayed on back side of all show badges

  • Pre-show mailing list of all registered attendees for one time use-list includes: name, job title, company and mailing address

  • Post-show mailing list of all registered attendees for one-time use

Room Key Sponsor
$4,250

  • Branding of company logo on all EDPA ACCESS room keys distributed to all attendees within the EDPA hotel block at hotel registration. Keycard is two-color print, one-sided & provided by EDPA

  • Insert of marketing piece into the event tote bag distributed to all attendees

  • Signage promoting the sponsorship

 

Tote Bag Sponsor
$7,500 

 
  • Branding of the event tote bag (EDPA logo on one side of the bag – sponsor logo on the other side of the bag). Tote bag will be distributed at registration to all attendees. Bag provided by EDPA

  • Signage promoting the sponsorship

  • One full-conference pass providing access to all sessions and onsite conference functions

  • Logo and 30-word company description and contact information included in event app and on website

  • Insert of marketing piece into tote bag

  • Post-show mailing list of all registered attendees for one-time use

 

Tech Combo Accessory Gift Set
$6,500

 
  • Includes USB Flash Drive, Power Bank, Micro-USB Cable, Manual and Gift Case

  • EDPA/ACCESS 2018 logo featured on the protective zip case – 4-color sponsor logo, website address and/or slogan branded on individual internal products

  • Distributed to all attendees at registration

  • Signage promoting the sponsorship

 

E-Color Curve Padfolio
$5,500

 
  • Sturdy 600D polyester folder with a wraparound zippered case available in 4 bold colors

  • Includes a replaceable lined notepad, a front slip pocket and an interior gusseted pocket for additional storage

  • Left side securely accommodates an iPad 1, 2, 3, or a Samsung Galaxy

  • One-color sponsor logo on front cover

  • Distributed to all attendees at registration

  • Signage promoting the sponsorship

 

The EDPA Pen Sponsor
$3,250

  • Exclusive sponsor of the EDPA pen to be distributed to all attendees at registration

  • Pen provided by show management, company logo (1 color) branding the event pen

 

Room Drop (only 1 still available)
$1,750 (plus an additional fee per room paid directly to the hotel)

The opportunity to have a company gift, promotional item, or informational piece provided by sponsoring company, distributed by the hotel to any and or all of those attendees staying within the EDPA room block at the hotel. A list of all staying in the room block will be provided for you to review by EDPA.

 

Tote Bag Insert
$750

  • Ability to provide a promotional piece or handout to be included in the event tote bag distributed to all attendees. Sponsoring company provides item and is responsible for all costs

  • Tote Inserts may only be added to existing sponsor or exhibit packages and not purchased separately

 

Event Email Blasts
Pre-Show Email Blast: $750
Post Show Email Blast: $750

  • Sponsor copy facilitated by show management on your behalf

  • Email blasts may only be added to existing sponsor or exhibit packages and not purchased separately

Event App Banner Ads (10 available)
$500

 
  • A dynamic way to reach attendees

  • Placed on the main screen for maximum visibility

  • Drive booth and website traffic, increase brand visibility and boost sales

  • Banner ads may only be added to existing sponsor or exhibitor packages and not purchased separately


SPECIAL EVENT SPONSORSHIPS

Annual EDPA Golf Tournament 
(2 SOLD! Only 1 still available!)

$ 2,250 plus the cost of prize awarded

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All Golf SCRAMBLE Sponsorships Include:

  • Presence on Golf Scramble banner as sponsor of the EDPA Golf Scramble

  • Opportunity to have sponsor collateral or gift available at golf check-in desk

  • Signage promoting sponsor at designated hole

  • Company logo on all promotion of the Golf Scramble, including web, mailings and onsite

  • Sponsor to present award Friday

  • One golf registration

  • Company logo on sign located at designated golf hole

Select one of the following competitions as an individual sponsorship within the program:

  • Closest to the Pin Competition Par 3*

  • Longest Drive Competition—Men’s & Women’s on each hole*

  • Lowest Overall Score*

*Prize to be provided by sponsor

 

Golf Hole Sponsorship (15 initially available — ONLY 7LEFT!)
$750

  • Your company can be the exclusive sponsor of a selected hole

    • This package includes one golf registration

    • Company logo on sign located at designated hole

    • 30-word company description, contact listing and logo in the event app

    • Inclusion on all applicable Golf signage for the event

Official Golf Registration, Lunch and Bar Cart Sponsor
$7,250

 

  • Presence on Golf Scramble signage as TOP LINE sponsor of EDPA Golf Outing

  • Listing on Golf Scramble Sponsor page in event app

  • Ability to provide a branded gift (at sponsor’s expense) and company literature to every golfer at registration

  • Branded lunch décor includes:

    • Custom napkins branded with sponsor logo

    • Custom boxed lunch stickers branded with sponsor logo

  • Sponsor logo on the drink tickets for the bar cart

  • Sponsor logo on the napkins used at the bar cart

  • Sponsor logo on strategically placed bar cart placards

  • Sponsor logo on all promotion of the Golf Tournament, including web, mailings and onsite

  • Logo with 30-word company listing on the event website and on the event app

  • One full-conference pass

  • One golf registration


PREMIUM PACKAGE SPONSORSHIPS

Wednesday Opening Keynote Sponsorship
$15,000

  • Company will be the official sponsor of the opening EDPA Access Keynotes

  • Sponsor with be able to do a brief introduction/welcome remarks prior to the Keynote, to be presented by a senior executive of the company

  • Ability to play a 1-2 minute company sizzle reel prior to the start of Keynote

  • Ability to have company collateral displayed during the Keynote event

  • Company Branding will be included with all mention of the designated Keynote

  • Napkins and branded placards will be displayed at the meal corresponding to the designated Keynote

  • One 10x10 basic booth space

  • Partner banner position available in prominent event area (banner to be supplied by sponsor- dimension restrictions to be provided by show management)

  • Logo and 75-word company description and contact information in the event app

  • Insert of marketing piece or company collateral into attendee tote bags

  • Inclusion as top-line partner sponsor in all applicable advertising, marketing and promotion of EDPA

  • 3 full-conference passes

  • Additional full conference passes available to company personnel at 25% discount (limit: 3)

  • Pre-show and post-show email blast (copy provided by sponsor, blast facilitated by show management)

  • Post-show database of attendee names, titles, companies and mailing addresses for one-time mailing (phone, fax and email excluded due to CAN SPAM)

 

Thursday Morning Keynote Sponsorship
$8,500

  • Company will be the official sponsor of the morning EDPA Access Keynote

  • Sponsor with be able to do a brief introduction/welcome remarks prior to the Keynote, to be presented by a senior executive of the company

  • Ability to play a 1-2 minute company sizzle reel prior to the start of Keynote

  • Ability to have company collateral displayed during the Keynote event

  • Company Branding will be included with all mention of the designated Keynote

  • Napkins and branded placards will be displayed at the meal corresponding to the designated Keynote

  • Partner banner position available in prominent event area (banner to be supplied by sponsor- dimension restrictions to be provided by show management)

  • Logo and 75-word company description and contact information in the event app

  • Insert of marketing piece or company collateral into attendee tote bags

  • Inclusion as top-line partner sponsor in all applicable advertising, marketing and promotion of EDPA

  • One full-conference pass

  • Additional full conference passes available to company personnel at 25% discount (limit: 2)

  • Pre-show and post-show email blast (copy provided by sponsor, blast facilitated by show management)

  • Post-show database of attendee names, titles, companies and mailing addresses for one-time mailing (phone, fax and email excluded due to CAN SPAM)

 

Welcome Reception Sponsorship
$7,500

  • As the sponsor of the welcome reception your company will receive:

    • Signage on food and beverage stations

    • Sponsor recognition on all signage and printed materials promoting the event

    • Custom napkins branded with sponsor logos at all food and beverage stations

    • Opportunity to have company literature displayed in a designated sponsor area

    • One full-conference pass

    • Additional full conference passes available to company personnel at 25% discount (limit: 2)

    • Logo and 50-word company description and contact information included in event app and on event website

    • Post-show mailing list of all registered attendees for one-time use. Attendee name, title, company name, and mailing address will be provided. Emails and phone numbers are not included in this list in accordance with privacy regulations

 

Gala Awards Night & Silent Auction Sponsorship
$7,500

  • As the sponsor of the gala awards night & silent auction your company will receive:

    • Signage on food and beverage stations

    • Sponsor recognition on all signage and printed materials promoting the event

    • Custom napkins branded with sponsor logos at all food and beverage stations

    • Opportunity to have company literature displayed in a designated sponsor area

    • One full-conference pass

    • Additional full conference passes available to company personnel at 25% discount (limit: 2)

    • Logo and 50-word company description and contact information included in event app and on event website

    • Post-show mailing list of all registered attendees for one-time use. Attendee name, title, company name, and mailing address will be provided. Emails and phone numbers are not included in this list in accordance with privacy regulations

 

President's After-Party Sponsorship
$7,500

  • As the sponsor of the President’s closing bash your company will receive:

    • Signage on food and beverage stations

    • Sponsor recognition on all signage and printed materials promoting the event

    • Custom napkins branded with sponsor logos at all food and beverage stations

    • Opportunity to have company literature displayed in a designated sponsor area

    • One full-conference pass

    • Additional full conference passes available to company personnel at 25% discount (limit: 2)

    • Logo and 50-word company description and contact information included in event app and on event website

    • Post-show mailing list of all registered attendees for one-time use. Attendee name, title, company name, and mailing address will be provided. Emails and phone numbers are not included in this list in accordance with privacy regulations

 

Closing Luncheon Reception Sponsorship
$6,500

  • As the sponsor of the closing luncheon reception your company will receive:

    • Signage on food and beverage stations

    • Sponsor recognition on all signage and printed materials promoting the event

    • Custom napkins branded with sponsor logos at all food and beverage stations

    • Opportunity to have company literature displayed in a designated sponsor area

    • One full-conference pass

    • Additional full conference passes available to company personnel at 25% discount (limit: 2)

    • Logo and 50-word company description and contact information included in event app and on event website

    • Post-show mailing list of all registered attendees for one-time use. Attendee name, title, company name, and mailing address will be provided. Emails and phone numbers are not included in this list in accordance with privacy regulations

 

Supplier Showcase Preview Party Sponsorship
$5,750

  • Immediately following Opening Keynote

    • This 1-hour party will kick-off the Supplier Showcase and feature a bar serving a specialty drink, beer and soda to all EDPA attendees

    • Food station offering light snacks to complement the specialty drink theme

    • When all attendees check-in at the event registration desk they will receive a special invitation to attend the Supplier Showcase kick-off party featuring sponsor logo and specialty drink. Attendees will need to present this card to receive their “free” drink

    • Custom napkins with sponsor logo placed at bar & food stations

    • Signage promoting the event

    • Table signs featuring sponsor

    • One full-conference pass

    • Logo and 50-word company description and contact information included in event app and on event website

 

Supplier Showcase Networking Refreshment Break Sponsorship
(Co-Sponsorship: 2 available)

$4,500

  • Branded décor during the luncheon including:

    • Custom napkins branded with sponsor logos

    • Ability to have gift or company literature out during the breaks

    • Placards on each table and food and beverage station promoting sponsoring companies

  • Company logo on all promotion of the SS Refreshment Breaks, including web, mailings and onsite

  • Logo with 30-word company listing on the event website and on the event app

  • One full-conference pass